Critical Communication, Safety and Security Glossary

Check out PushPulseʼs glossary of terms relating to critical communication strategy and safety and security operations. Understand what these important terms mean and how they relate to one another.

Critical Communication, Safety and Security Glossary

Accountability / Muster

The process of physically confirming the location and safety of every person assigned to a site after an evacuation or emergency, typically at a designated assembly point.

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Active Shooter / Active Threat

A situation in which one or more individuals are actively attempting to kill people in a populated area, generally requiring immediate law-enforcement response and pre-trained civilian survival actions.

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Activity Log

A chronological, time-stamped record of operational actions, observations, and events captured by personnel during a shift, patrol, or assignment.

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Advance (Security Operation Type)

Pre-arrival security planning and site survey conducted before a principal, executive, or VIP arrives at a venue, covering routes, ingress/egress, medical resources, and contingency plans.

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Advance Work

The reconnaissance and planning performed by a protection team before a principal arrives at a location, identifying routes, vulnerabilities, medical resources, and contingency plans.

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After-Action Report (AAR)

A structured post-incident or post-exercise document recording what happened, what went well, what didn't, and which corrective actions are required to improve future performance.

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AI Assistant

An embedded artificial-intelligence feature that helps users draft notifications, summarize incidents, search documents, and complete workflows using natural-language prompts.

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ALICE Training

A multi-option civilian active-shooter response program, Alert, Lockdown, Inform, Counter, Evacuate, that trains participants to make proactive decisions during a violent intruder event.

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All-Hazards Approach

A planning philosophy that prepares an organization to manage the common consequences of any disruptive event, regardless of cause, rather than building separate plans for every threat.

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Anonymous Tip Inbox

A confidential intake channel where students, employees, or community members can submit safety concerns without identifying themselves, routed to a designated team for triage and follow-up.

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API (Application Programming Interface)

A defined set of endpoints that lets external systems send and retrieve data from a platform, enabling integration with HR systems, access control, ChMS platforms, and other tools.

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Apps (Mobile, Tablet & Desktop)

Native mobile, tablet, and desktop applications that deliver alerting, panic activation, push-to-talk, check-ins, and incident tools to users wherever they are.

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Audit Trail

A chronological record or log of activities, changes, or events within a system or organization for accountability and traceability purposes.

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Auto Dialer

An automated system that dials a list of phone numbers and delivers a pre-recorded message when the call is answered.

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Automated Call Tree

A hierarchical system that automatically contacts a list of individuals in a specific order to relay information or gather responses during an emergency or critical event.

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Automated Notifications

Automatically generated alerts or messages delivered through various communication channels to provide timely information or updates.

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Automated Phone Call System

A system that automatically places phone calls to deliver messages or gather information without the need for manual dialing.

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Automated Phone Tree

A system that automatically contacts a list of individuals in a predetermined sequence by phone to deliver a message or gather responses.

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Automated Text Messaging

A system that automatically sends pre-written text messages to a list of recipients for efficient and timely communication.

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AWOL / Elopement (Residential)

In residential treatment and behavioral-health settings, the unauthorized departure of a client or resident from the facility, requiring immediate, documented response to ensure safety.

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Background Check Integration

A system connection to a Consumer Reporting Agency (such as Checkr) that enables FCRA-compliant criminal, identity, and registry screening of staff, volunteers, and contractors from within the safety platform.

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Behavioral Incident

A documented event in a care or treatment setting involving a client's behavior, such as aggression, self-harm, or crisis, requiring staff response and structured reporting.

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Behavioral Threat Assessment (BTAM)

A multidisciplinary, fact-based process used to identify, assess, and manage individuals whose behavior raises concerns about potential targeted violence, pairing risk evaluation with supportive intervention.

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BOLO (Be On the Lookout)

A short alert distributed to staff or security personnel describing a person, vehicle, or item of interest that should be watched for and reported, used in law enforcement, private security, and school safety.

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Business Associate Agreement (BAA)

A HIPAA-required contract between a covered entity and a vendor that handles protected health information, defining each party's responsibilities for safeguarding that data.

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Business Continuity

The capability of an organization to continue delivering essential functions during and after a disruption, supported by planning, communication, and recovery procedures.

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Check-In

A user-initiated confirmation of presence, safety, or status at a specific location or time, used to support attendance, headcount, and accountability during routine operations and emergencies.

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Child-to-Staff Ratio

The maximum number of children that may be supervised by one staff member, set by state licensing regulations for daycares and early-childhood programs to ensure adequate supervision and safety.

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ChMS Integration

A connection between a critical-communications platform and a Church Management System (such as Rock RMS or Planning Center) that syncs membership, groups, and contact data so notifications reach the correct congregants.

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Church Messaging Service

A communication service specifically designed for churches and religious organizations to deliver messages and announcements to their congregation.

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Church Safety Team

A group of trained volunteers or staff at a house of worship responsible for the security, medical response, and emergency preparedness of the congregation during services and events.

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Clery Act

A federal law requiring colleges and universities that receive federal funding to disclose campus crime statistics and issue timely warnings and emergency notifications about threats to safety.

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CMS Emergency Preparedness Rule

A federal regulation requiring Medicare- and Medicaid-participating healthcare providers to maintain an emergency preparedness program covering risk assessment, policies, communication plans, and training and testing.

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Comms / In-App Chat

A messaging feature embedded inside an app that lets users send text, media, and structured information within a controlled, audited workspace rather than over consumer messaging apps.

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Compliance Management

The process of ensuring adherence to laws, regulations, policies, and industry standards within an organization.

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Contact Management

The organization, storage, and management of contact information for efficient and effective communication.

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Corrective and Preventive Actions (CAPA)

Systematic processes and measures taken to address and prevent issues or non-conformities within an organization.

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Crisis Communication Plan

A pre-established strategy outlining how an organization will communicate during a crisis or emergency to protect and inform stakeholders.

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Crisis Management

The process of preparing for, responding to, and recovering from a crisis or emergency situation to minimize damage and ensure organizational resilience.

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Critical Communications

The process of delivering important and time-sensitive information to the right individuals or groups during emergency situations or critical events.

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Critical Event Management

The systematic approach to identifying, assessing, and responding to critical events or incidents that may impact the safety, security, or operations of an organization.

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Critical Incident Communication Plan

A predetermined strategy that outlines how an organization will communicate during critical incidents to ensure effective and timely response.

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Custom Form

A user-defined data-capture template for activities such as incident reports, daily activity logs, inspections, and check-ins, replacing paper forms with structured digital records.

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Customizable Fields

Data fields within a software system that can be tailored and configured according to specific data requirements or organizational needs.

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Customizable Templates

Pre-designed message formats or layouts that can be customized to fit specific communication needs or branding requirements.

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Daily Activity Report (DAR)

A standardized report documenting a security officer's observations, actions, incidents, and patrol activity during a shift, used for client reporting and liability protection.

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Detail (Security Operation Type)

A scheduled assignment in which one or more personnel are dedicated to protecting a person, asset, or location for a defined period.

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Digital Intercom

A modernized version of the traditional intercom system that utilizes digital technology for improved audio quality, extended features, and integration capabilities.

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Digital Signage

Display screens or electronic boards used to deliver visual information, messages, or announcements in public or private spaces.

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Disaster Recovery

The process of restoring systems, data, and operations after a disruptive event to resume normal business functions.

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Dispatch

The function of receiving incident or service requests and assigning the appropriate personnel to respond, tracking their status from assignment through resolution.

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Document Library

A centralized digital repository for storing and distributing critical operational documents such as standard operating procedures, post orders, emergency plans, and training materials.

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Drill Management

The scheduling, execution, and after-action documentation of safety drills (lockdown, fire, severe weather, reunification) in one system that captures participation, response times, and outcomes.

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Drills & Preparedness

Recurring, scheduled exercises, including lockdown, fire, severe weather, evacuation, and reunification drills, used to train personnel and validate emergency plans.

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Duty of Care

An organization's legal and moral obligation to take reasonable steps to protect the health, safety, and wellbeing of its employees, members, students, or visitors.

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Dynamic Group

A recipient list whose membership is determined automatically by rules such as location, role, schedule, or attributes, so notifications reach the right people without manual list maintenance.

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EHS Management

The management of environmental, health, and safety (EHS) risks and compliance within an organization.

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Elopement

In care settings, the unsafe and unauthorized departure of a resident, patient, or child from a supervised area, posing a serious risk to a vulnerable individual.

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Email Alerts

Automated notifications or messages delivered to individuals or groups through email to convey important information or updates.

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Emergency Alerting

The process of quickly and efficiently notifying individuals about an emergency situation or imminent threat to their safety and well-being.

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Emergency Notification

A communication sent to individuals to provide important information and instructions during emergency situations.

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Emergency Operations Center (EOC)

A centralized location where leadership and support staff coordinate strategic decisions, resource allocation, and information sharing during an incident, separate from on-scene tactical operations.

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Emergency Operations Plan (EOP)

A formal document describing how an organization will prepare for, respond to, and recover from emergencies, including roles, procedures, communication protocols, and hazard-specific annexes.

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Employee Safety

The protection of employees from workplace hazards and the implementation of measures to ensure their well-being and security.

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Evacuate

A directive that moves people from one location to a safer location, inside or outside the building, often paired with a specific destination.

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Evacuation & Reunification

The combined process of moving people away from a hazard area and then accountably returning them to families or guardians, often coordinated across multiple sites.

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Event (Security Operation Type)

A discrete scheduled gathering, such as a worship service, school assembly, or corporate function, that requires coordinated safety, security, and communication coverage.

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Executive Protection (EP)

Specialized security services dedicated to safeguarding high-profile individuals, executives, public figures, or VIPs from threats, harassment, and harm across their daily activities and travel.

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Fall Detection

Technology that automatically detects when a person has fallen and triggers an alert to caregivers or emergency responders, widely used in senior living and lone-worker safety.

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FCRA (Fair Credit Reporting Act)

A U.S. law regulating how consumer information, including background-check reports, is collected and used, requiring disclosure, consent, and adverse-action procedures for employment screening.

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FERPA

The Family Educational Rights and Privacy Act, a federal law protecting the privacy of student education records and governing how schools handle and disclose that information.

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Full-Scale Exercise

An operations-based exercise that simulates an actual incident as closely as possible, including field response, communications, resource deployment, and inter-agency coordination.

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Geofencing

Using GPS or RF location to draw a virtual boundary around a physical area so that entry, exit, or presence inside it can trigger alerts, check-ins, or workflow actions.

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Geolocation

The identification or estimation of the real-world geographic location of an object or individual using technology such as GPS.

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Global Security Operations Center (GSOC)

A centralized hub that monitors security operations, threats, alarms, and personnel across an organization's facilities, often around the clock, coordinating response and information flow.

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Group Calling & Text Messaging

The ability to send voice calls and text messages to a predefined group of individuals simultaneously for efficient communication.

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Guard Tour / Patrol

A monitored patrol in which a security officer visits a series of checkpoints on a route, logging arrival via NFC tags, QR codes, or GPS to verify coverage and timing.

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Headcount / Occupancy Recording

Capturing how many people are present in a defined area or building at a point in time, used for evacuation accountability, fire-code occupancy limits, and post-incident reporting.

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HIPAA

The Health Insurance Portability and Accountability Act, a U.S. law setting national standards for protecting the privacy and security of individuals' protected health information (PHI).

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Hold (SRP Action)

A Standard Response Protocol directive used when hallways or common areas must be cleared so students and staff remain in their current room until an all-clear is issued.

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Houses of Worship Security Guide

A reference framework of best practices for assessing risk, hardening facilities, training volunteers, and planning emergency response specifically for churches, synagogues, mosques, and temples.

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Incident Action Plan (IAP)

A written or briefed plan, developed within ICS, that documents incident objectives, strategies, tactics, and assignments for a defined operational period.

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Incident Command System (ICS)

A standardized on-scene management structure within NIMS that organizes personnel, facilities, equipment, and communications into a common hierarchy so multi-agency responses operate under unified command.

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Incident Management

The systematic approach to identify, respond to, and mitigate incidents or disruptions to minimize their impact on an organization.

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Intel Module / Threat-Awareness Feed

A proactive intelligence capability that aggregates external threat signals, anonymous tips, and risk indicators so safety teams can identify and act on emerging threats before they become incidents.

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Intercom

A communication system that allows for real-time, two-way voice communication between individuals in different areas or rooms of a building or facility.

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Internal Communications

The exchange of information, messages, and updates within an organization to facilitate collaboration, coordination, and alignment.

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K-12 Threat Assessment

A structured, multidisciplinary process used in schools to evaluate and manage students who exhibit concerning behaviors that may indicate a risk of violence, emphasizing intervention and support.

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Land Mobile Radio (LMR)

A wireless communication system using dedicated radio frequencies and infrastructure such as towers and repeaters to provide short-range two-way voice for public safety, security, and industrial users.

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Life Safety

The discipline focused on protecting human life from fire and related hazards through building systems, egress planning, alarms, and emergency procedures, often governed by NFPA codes.

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Live View

A real-time operational dashboard that aggregates active incidents, user locations, check-ins, and resource status into a single view for situational awareness during an event.

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Location Tracking

The continuous or on-demand capture of a user's geographic position through a mobile app or device, used to support check-ins, lone worker safety, and incident response coordination.

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Lockdown (SRP Action)

A directive used during an active interior threat in which doors are locked, lights are turned out, and occupants remain silent and out of sight until law enforcement clears the area.

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Lone Worker

An employee who works in isolation or without close colleague contact, facing elevated risk and requiring specific safety measures such as check-in timers, panic alerts, and location sharing.

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Lone Worker Check-In Timer

An automated safety feature that prompts an isolated employee to confirm their wellbeing at set intervals and escalates an alert to supervisors if the check-in is missed.

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Mandated Reporter

A person legally required by their profession, such as teachers, clergy, childcare workers, and healthcare staff, to report suspected child abuse or neglect to authorities.

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Mass Notification

The simultaneous distribution of critical information to a large number of individuals or groups across different communication channels.

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Mass Text Messaging

The ability to send text messages to a large group of recipients simultaneously for efficient and widespread communication.

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Medical Emergency Response

The coordinated set of actions used to identify, communicate, and treat a sudden medical event, including cardiac arrest, severe bleeding, or overdose, until emergency medical services arrive.

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Missing Resident Protocol

A predefined emergency procedure activated when a resident in a care facility cannot be located, coordinating staff search, family notification, and law-enforcement involvement.

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Mitigation

The phase of emergency management focused on actions taken to reduce or eliminate the long-term risk and impact of hazards before an incident occurs.

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Motorcade / Secure Transport

The protected movement of a principal between locations using coordinated vehicles, planned routes, and contingency procedures to mitigate risk in transit.

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Multi-Channel Communication

The use of multiple communication channels to reach and engage with an audience, ensuring message delivery across various platforms and devices.

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Multi-Language Alerts

Alerts or notifications delivered in multiple languages to ensure effective communication with diverse audiences.

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NIMS (National Incident Management System)

A FEMA-administered framework giving government, nongovernmental, and private-sector organizations a common nationwide approach to prevent, prepare for, respond to, and recover from incidents of all sizes.

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Nonprofit Security Grant Program (NSGP)

A FEMA grant program that provides funding to nonprofit organizations, including houses of worship, at high risk of terrorist or extremist attack to support physical security enhancements and preparedness.

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NSOPW (National Sex Offender Public Website)

A U.S. Department of Justice resource that aggregates sex-offender registry data from all states, territories, and tribes into a single searchable national database.

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Nurse Call System

A communication system in healthcare and senior-living facilities that lets patients or residents summon staff for assistance and routes those requests to the appropriate caregivers.

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Operation

A planned or active security/safety engagement organized as a named record with assigned personnel, scope, timing, and documentation; PushPulse Operation Types include Detail, Shift, Advance, Transport, Event, Project, and Patrol.

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Organizational Resilience

The ability of an organization to adapt, recover, and thrive in the face of disruptions, challenges, or unexpected events.

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OSHA Compliance

Adherence to the regulations and standards set by the Occupational Safety and Health Administration (OSHA) to ensure workplace safety and health.

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Panic Button

A physical or digital device that, when activated, triggers an immediate response or alerts authorities during emergency situations.

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Parent Reunification

The school-specific process of safely and accountably returning students to their parents or guardians after an evacuation, relocation, or crisis, with verified authorization for each release.

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Patrol (Security Operation Type)

A roving security activity in which personnel move through a defined route or area to observe, deter, and respond, with checkpoints often logged via NFC, QR, or GPS.

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Phone Messaging & Broadcasting

The ability to send messages and broadcasts to individuals or groups through voice calls for efficient communication.

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Physical Security Assessment

An evaluation of physical security measures and vulnerabilities to identify and address potential risks to people, assets, and facilities.

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Physical Security Policy

A set of guidelines and procedures that outline the measures and protocols to ensure the physical security of people, assets, and facilities.

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Post Orders

Written instructions that define the specific duties, procedures, and expectations for a security officer assigned to a particular post or site.

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Preparedness

The phase of emergency management focused on planning, training, exercising, and equipping organizations so they can respond effectively when an incident occurs.

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Principal / Protectee

The individual being protected by an executive-protection or close-protection program, around whom all advance work, detail assignments, and contingency planning are organized.

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Project (Security Operation Type)

A multi-phase initiative with a defined start, end, and deliverables, used to track non-recurring safety, security, or compliance work such as facility hardening or program rollout.

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Protecting Houses of Worship

The implementation of security measures and emergency preparedness strategies to safeguard religious institutions and their congregations.

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Protective Detail

The team of security professionals assigned to physically protect a principal, coordinating close protection, advance work, transportation security, and contingency response.

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Protective Intelligence

The proactive gathering and analysis of information about potential threats to a principal or organization, enabling preventive action before a threat materializes.

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Push Notifications

Short messages or alerts delivered to individuals' mobile devices through mobile applications to provide timely information or updates.

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Push-to-Talk (PTT)

A half-duplex voice method that lets users transmit speech instantly to a person or group at the press of a button, originally tied to two-way radios and now delivered as software over cellular and Wi-Fi.

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Push-to-Talk over Cellular (PoC)

A push-to-talk service that uses LTE, 5G, or Wi-Fi networks instead of dedicated radio frequencies to deliver instant group voice across virtually unlimited distances.

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Radio Replacement

Substituting traditional two-way radios and land mobile radio systems with smartphone- and tablet-based push-to-talk apps that add GPS, multimedia, recording, and broader coverage.

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Recovery

The phase of emergency management focused on restoring affected systems, operations, and communities after an incident has stabilized.

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Residence Security

The protection of a principal's home or estate through physical measures, monitoring, access control, and on-site personnel coordinated with the broader protection program.

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Resident Accountability

The process of confirming the presence, location, and safety of every resident in a senior-living or care facility, especially during evacuations, drills, or emergencies.

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Resident Accountability (Treatment Setting)

The process of continuously confirming the presence, location, and status of clients in a residential treatment program, essential for safety, supervision, and regulatory compliance.

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Response

The phase of emergency management covering immediate actions taken during and shortly after an incident to save lives, protect property, and stabilize the situation.

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Restraint and Seclusion Reporting

The mandatory, detailed documentation of any use of physical restraint or seclusion in care, treatment, or educational settings, governed by strict regulatory and reporting requirements.

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Reunification

The accountable process of returning children, students, or residents to their authorized parents or guardians following an evacuation or emergency, with documented change of custody.

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Risk Alerts

Notifications or warnings issued to individuals or organizations to inform them of potential risks or threats.

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Risk Intelligence

The process of gathering, analyzing, and interpreting information to identify and assess potential risks and threats to an organization.

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Robo Call

An automated phone call that delivers a pre-recorded message to a large number of recipients simultaneously.

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Run Hide Fight

An active-shooter survival framework, adopted as DHS and FBI guidance, that instructs individuals to first attempt to flee, then hide if escape is impossible, and as a last resort to disrupt or incapacitate the attacker.

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Safe2Tell / State Anonymous Reporting

State-sponsored anonymous reporting programs (such as Colorado's Safe2Tell) that let students and community members confidentially report safety concerns, threats, or signs of harm.

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Safety & Security

The combination of measures, protocols, and practices implemented to protect individuals, assets, and information from harm, threats, or risks.

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Safety Management

The systematic approach to identify, assess, and mitigate safety hazards and risks within an organization.

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Safety Ministry

A formal ministry within a church dedicated to the physical safety and security of the congregation, integrating volunteers, training, and emergency planning into the life of the church.

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School Safety

The implementation of safety measures and protocols to ensure the well-being and security of students, staff, and visitors within educational institutions.

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Secure (SRP Action)

A Standard Response Protocol directive used to safeguard people from an external threat by getting everyone inside and locking outside doors while normal interior activity continues.

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Secure Pickup / Authorized Release

A controlled process ensuring children are released only to pre-authorized adults, using identity verification and documented handoff to prevent unauthorized custody.

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Self-Serve Enrollment

An onboarding workflow that lets individuals add themselves to a notification system via a web link, SMS keyword, or QR code rather than being manually loaded by an administrator.

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Severe Weather Emergencies

Weather events or conditions that pose a significant threat to safety and may require immediate action or evacuation.

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Shelter (SRP Action)

A Standard Response Protocol directive used for hazards requiring personal protection in place, such as severe weather, hazardous materials, or earthquakes, paired with the specific safety strategy required.

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Shelter-in-Place

A protective action directing people to remain inside a building and seal the indoor environment from outdoor hazards such as chemical releases or airborne contaminants.

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Shift (Security Operation Type)

A recurring period of duty assigned to security or safety personnel covering a defined post, route, or responsibility set.

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SMS Messaging

The sending and receiving of text messages to individuals or groups using mobile devices or SMS-enabled systems.

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SOC 2 Type II

An independent audit report verifying that a service provider's controls for security, availability, processing integrity, confidentiality, and privacy operated effectively over a sustained period.

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SOP (Standard Operating Procedure)

A written, repeatable set of instructions defining how a routine or critical task should be performed to ensure consistency, safety, and compliance.

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Standard Response Protocol (SRP)

An all-hazards crisis-response framework from the 'I Love U Guys' Foundation that standardizes five actions, Hold, Secure, Lockdown, Evacuate, and Shelter, for schools, businesses, and first responders.

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Standard Reunification Method (SRM)

A standardized process from the 'I Love U Guys' Foundation giving schools and organizations proven procedures for safely reuniting students or attendees with parents or guardians after a crisis or controlled release.

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Static Group

A pre-defined recipient list whose membership is set manually by an administrator and stays fixed until edited, used to message known cohorts like a department, campus, or response team.

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Stop the Bleed

A bleeding-control training program operated by the American College of Surgeons that teaches civilians to recognize and control life-threatening bleeding using direct pressure, wound packing, and tourniquets.

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Surveys & Feedback

The collection of opinions, perceptions, and feedback from individuals to gain insights and assess satisfaction levels.

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Tabletop Exercise (TTX)

A discussion-based exercise in which key personnel walk through their response to a simulated scenario in a low-stress environment to validate plans, identify gaps, and build team familiarity.

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Tablets

Wall-mounted or shared tablet devices that serve as safety kiosks, emergency signage, and paired displays for alerting, visitor sign-in, and on-site instructions.

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Third-Party Integrations

The seamless connection and integration of external systems or applications with a central software platform to enhance functionality and data exchange.

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Threat Assessment Team

A trained, multidisciplinary group, typically including administrators, mental-health professionals, and law enforcement, that systematically evaluates and manages reported threats or concerning behaviors.

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Transport (Security Operation Type)

A protected movement of a principal, asset, or resident from one location to another, including motorcade, secure transport, and resident transfer operations.

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Two-Way Communication

The exchange of information between two parties, allowing both parties to send and receive messages or feedback.

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User Management

The administration and control of user accounts and permissions within a software system or platform.

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Visitor Management

The process of screening, registering, badging, and tracking visitors entering a facility, often including identity verification and screening against sex-offender or watch-list databases.

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Voice Messaging

The delivery of pre-recorded voice messages to individuals or groups for efficient communication and information dissemination.

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Wall-Mounted Tablet / Safety Kiosk

A fixed touchscreen device at building entrances or staff areas providing one-tap access to alerting, panic activation, visitor sign-in, and emergency communications without a personal device.

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Wander Management

A set of practices and technologies used in senior living and memory care to monitor and protect residents with cognitive impairment who are at risk of wandering into unsafe areas.

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Webhook

An outbound HTTP callback that automatically pushes event data from one system to another in real time when a defined trigger occurs.

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Workflow Management

The coordination and optimization of processes, tasks, and activities within an organization to achieve efficient and streamlined operations.

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Workplace Violence Prevention

A program of policies, training, threat assessment, and response capabilities aimed at preventing and mitigating violence against employees, increasingly mandated by state law.

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